Specialised recruitment software isn't just a nice-to-have—it's essential.
An outstanding tech stack is a secret weapon that helps modern agencies stay ahead of the curve.
From streamlining your processes to boosting your team's productivity, the right tools can make all the difference in delivering top-notch results for clients and candidates.
Read on for our picks of the 35 best recruitment software for agencies that you should consider adding to your tech stack.
35 Recruitment Software for Agencies
From interviews to social media sourcing and payroll to team collaboration, in 2024, there are innovative tech tools to boost every single part of the hiring process.
Here are 35 of our favourite tools.
Payroll Software
Looking for the best payroll software for recruitment agencies to help streamline payment processing and compliance?
Not only is recruitment payroll software a colossal time saver, but it also increases accuracy—eliminating human error—and makes compliance easy.
The best payroll tools on the market can also generate detailed reports at the click of a button, giving you valuable insights.
Payroll software is some of the best recruitment software for small agencies, as it supercharges your finance department, meaning you get more for your money.
Tool #1: Brain Payroll
Brain Payroll's software, designed with recruitment agencies in mind, is designed to improve productivity by at least 30%
It aims to optimise and connect your finance system by integrating compliance, timesheets, invoicing, billing, and more alongside payroll.
Automated processes reduce manual errors and make payroll fast and hassle-free, while its real-time reporting feature transforms raw data into actionable insights in just a few clicks.
Tool #2: Codapay
Codapay promises unrivalled speed that streamlines payroll for recruitment agencies.
Designed especially for paying temporary workers, this solution is scalable, flexible, and HMRC-recognised.
With Codapay, you can pay any number of workers in just a few seconds, with one-click processing, and easily integrate your front and middle office.
Highlights include a wide range of pre-built reports, a mobile-friendly worker portal, built-in payroll validation, and cloud hosting, allowing you to access the platform anywhere and anytime.
Tool #3: Access
The Access Group offers HMRC-recognised pay and bill software for recruitment agencies.
It is designed to help agencies capture timesheets, run an accurate payroll, and bill clients.
This cloud-based recruitment payroll software facilitates an 8-step process to streamline payroll:
- Timesheet submission to agency
- Timesheet review
- Client confirmation
- Invoicing the client
- Payment processing
- Payroll processing
- Pay slip and details
- Reports
Interviewing Software
While many interviews continue to take place in person, there are still plenty of tools recruiters can use to make the process quicker, more efficient, and more successful.
Tool #4: Vidcruiter
Plan, conduct, analyse and optimise your interview processes with VidCruiter — a software that aims to take much of the heavy lifting out of interviewing.
VidCruiter's Interview Management System empowers recruiters to conduct better interviews through structured interviewing, automation, and ethical AI.
In addition to its interview management system, the company offers products such as pre-recorded video interviews, live video interviews, interview scheduling software, structured interviews, and digital in-person interviews.
According to VidCruiter, its software helps create a foundation for DEIA initiatives, align the process with strategic goals, increase the quality and speed of hires, and reduce the Cost of Hire by up to 75%.
Tool #5: Willo
Billed as a cost effective way to screen candidates at scale, Willo boasts virtual interviewing and digital identity verification features.
With its virtual interview product, recruiters can invite qualified candidates to interview at scale, customise the look and feel of Willo to their brand, and securely share interviews to collect feedback from internal stakeholders.
It also boasts an intelligent question generator, localisation into 18 languages, and digital ID checks.
Browser-based Willo works on any device anywhere in the world, and candidates can respond to your interview whenever it suits them using video, audio, and text.
Tool #6: HireVue
HireVue boasts various features to elevate interviews, including a structured interview builder, scheduling, conversational AI, and video interviewing.
It has specialised solutions for hourly, graduate, professional, and technical hiring.
Some clients using HireVue products have enjoyed a 90% drop in Time to Hire, a 50% decrease in Cost per Interview, and a 16% increase in DEI hiring goals.
CRM Systems
The best recruitment CRM systems become the backbone of an agency, helping to manage candidate and client interactions and boosting efficiency, effectiveness, and the quality of your service.
It's crucial to shop around and demo many of the CRMs on the market to find the right fit for your agency and get on top of your client and candidate relationship management.
Here are three of the best CRM software for a recruitment agency.
Tool #7: Vincere
Vincere delivers an all-in-one software for recruiting firms.
Its recruitment CRM is designed to help recruiters nurture relationships, accelerate leads, and drive opportunities through a centralised, data-driven platform.
This CRM is designed for simplicity and built for growth, granting you actionable insights into your recruitment pipeline.
Highlights include a sophisticated lead management system, automated workflows, and timesheets and invoicing integrations.
Tool #8: JobAdder
JobAdder's recruitment CRM helps you manage business development via handy features such as deal filters, opportunity records, tasks and assignees, deal ownership transfers, and a BD pipeline.
Meanwhile, you can manage client relationships with status updates, skill tagging, contact and company records and sub-records, and personalised messages created from custom templates.
Source and sort candidates' profiles with search and match automation, one-click messaging, record enrichment, talent pools, and resume management.
Tool #9: Bullhorn
One of the most popular ATS and CRMs on the market, Bullhorn promises to help customers make faster placements and increase margins, boost retention, and make better decisions.
This mobile, all-in-one product includes applicant tracking, customer relationship management, email integration, dashboard reporting, and candidate engagement.
Its relationship intelligence tool is a particular highlight. The Pulse technology tracks all email activity associated with a candidate and updates your records in real time.
Applicant Tracking Systems (ATS)
A good ATS will enable you to easily and effectively track each candidate throughout the recruitment process.
Tool #10: Workable
Workable's full ATS comes with built-in AI sourcing capabilities.
Sourcing features include:
- Automatic posting to 200+ free and premium job boards.
- AI-powered candidate recommendations.
- Automated targeted outreach.
- A LinkedIn-approved Chrome extension.
Recruiters can also take advantage of its cognitive and personality pre-employment assessments, candidate profile sharing, convenient interview scheduling, and a mobile app.
Keep track of your candidates with custom pipelines, candidate surveys, and offer letters and approval workflows.
Tool #11: Recruitee
Recruitee brings hiring teams together, boosts sourcing, automates hiring, and effectively evaluates candidates.
A thoroughly modern ATS, Recruitee's automated workflows and templates can save users up to 12 hours per week.
Smart campaigns can post to multiple job boards simultaneously, while social sharing links, sourcing tools, and referrals are all included.
Other outstanding features include a scheduler, interview templates, a careers site builder, customised reports, and over 120 integrations.
Tool #12: Zoho Recruit
Zoho Recruit's ATS helps you to recruit ahead of the curve by establishing a structured hiring process.
Build an effective talent pipeline, rapidly source qualified candidates, harness the power of data and deliver an excellent candidate experience.
Meanwhile, Zoho Recruit's AI assistant identifies top talent and maps candidates' behavioural assessments.
Moreover, you can access Zoho Recruit on the go with its mobile app.
Onboarding Software
Onboarding can be a significant time sink for recruiters and HR staff.
But it's essential to make new hires feel valued and quickly get them up to speed.
Fortunately, many different tools exist that assist in automating and managing the onboarding process for new hires.
Tool #13: Greenhouse
With Greenhouse, you can set new hires up for success with a complete structured onboarding process that starts before their first day.
Its automated tasks and reminders help align internal teams and ensure that all members are aware of their role in a new employee's onboarding programme.
Meanwhile, you can build an email configuration that informs new hires of the next steps in their onboarding process.
Further highlights include:
The ability to sync new hire information to your HRIS platform
A structured process for the admin side of onboarding
A resources hub for new employees
Tool #14: Workbright
Workbright is a remote HR onboarding software with a user-friendly interface built for speed, compliance, and security.
Features include:
- Mobile-first design
- Authentic signature capture
- Optical character recognition
- Automated reminders
- Intelligent error resolution
- Secure digital file storage
- Streamlined data import and export
- Customisable reporting
- Integrated applicant tracking
Tool #15: ClickBoarding
ClickBoarding delivers elevated onboarding through mobile-first, guided experiences.
Its onboarding software encompasses fun, meaningful touchpoints, introductions to key stakeholders, and facility and systems access based on role.
This onboarding process also covers employee benefits, introduces goals tied to performance reviews and evaluations, and gives you a pulse check of your new hire's progress after week one.
ClickBoarding also offers a Reboarding platform for employees you have re-hired or are re-entering the office.
Gamification and Motivation Tools
As any recruitment team leader knows, your ability to motivate recruiters is one of the most crucial factors in creating a high-performance team.
In 2024, there's a wide range of software out there to help managers boost recruiter engagement and productivity and help them to hit their goals faster.
Tool #16: OneUp
OneUp takes recruiting analytics software to the next level with its exceptional gamification features.
Designed to inspire hiring teams, it allows leaders to set and track targets using custom recruitment dashboards.
Meanwhile, leaderboards that directly compare performance and show progress towards goals can be displayed on office screens, keeping everyone informed about the accomplishments of top performers.
The software fosters healthy competition through peer comparisons, team challenges, and missions.
It even supports individual celebration anthems to recognise achievements!
With OneUp, you can motivate your team to smash targets together while having fun.
Tool #17: Centrical
Centrical takes employee gamification to new heights by transforming work goals into thrilling game narratives like car races or 'hike and seek' adventures.
As recruiters progress, they collect points, coins, and badges, climbing the leaderboard and levelling up with each milestone.
But it's not just about individual achievement — Centrical fosters team spirit through group competitions and challenges.
Plus, sharing knowledge pays off – recruiters earn special points for tips and tricks, with colleagues able to upvote contributions.
Success is celebrated with manager and peer kudos.
Tool #18: Spinify
Spinify brings motivation to recruiting with real-time leaderboards tracking individual and team progress.
Set up friendly competitions, award points and badges, and watch motivation amongst your team soar.
Enjoy automated celebrations with personalised songs, virtual gongs, custom memes, and encouraging messages.
Analytics and Reporting Tools
In 2024, the days of making decisions based on gut feeling are long gone.
Indeed, data-driven decisions are a must for any modern recruitment agency.
To facilitate this, recruitment leaders must invest in user-friendly tools that offer advanced analytics and reporting capabilities.
Tool #19 - OneUp
An intuitive recruiting analytics software tailor-made for agencies, OneUp helps team leaders track and boost recruiter and agency performance.
The software boasts customisable dashboards for tracking individual goals, leaderboards to spark friendly competition and clever automation that streamlines workflows.
OneUp pulls data from your tech stack in real-time, so it's easy to get a snapshot of your key metrics or an overview of agency performance whenever needed.
Meanwhile, its reports feature beautiful visualisations to help you understand your data.
Once you've built a report, you can simply set it to automate. An updated version will be delivered to your inbox at regular intervals, ensuring the data is always front of mind.
Tool #20: TalentLyft
A simple and affordable recruitment software, TalentLyft empowers recruiters to track critical metrics and monitor real-time and historical recruitment data.
In its data analysis suite, customers can compare and analyse the numbers to spot trends and glean valuable insights into what's working and what needs more work.
Recruiters are then able to make data-driven decisions based on the insights collected and subsequently measure the impact of these decisions.
Tool #21: Talismatic
Talismatic offers innovative hiring analytics software to enhance your recruitment process.
By providing real-time insights displayed via intuitive visualisations, it empowers recruitment teams to develop smarter strategies, optimise budgets, and secure top talent.
This data helps recruiters identify bottlenecks, find candidate choices and skill matches for under-performing jobs, and use the 'strategy-building toolset' to fix hiring timelines.
Meanwhile, Talismatic's AI tool gathers live recruiting intelligence from rivals, helping you to gain a competitive edge.
Social Media Recruiting Tools
Over the past decade, social media has become a key component of recruitment sourcing strategies.
However, finding and engaging candidates on social media can be time-consuming.
That's why it's well worth investing in software that integrates with social media platforms to help recruiters source through these channels.
Tool #22: LinkedIn Recruiter
LinkedIn Recruiter is a must-have when it comes to social media sourcing.
You can create custom filters to narrow down the talent pool, prioritise candidates who are most likely to respond, and automatically surface qualified and interested candidates using AI.
Meanwhile, candidate outreach is simplified through Suggested Actions that prompt you to contact saved candidates, respond to InMails, and more.
You can then connect your CRM to LinkedIn Recruiter to nurture candidates using up-to-date information from the social platform.
Tool #23: Wonderkind
Wonderkind runs thousands of job ads automatically, helping you to get the right job in front of the right person at the right time.
This software automates posting job ads to social media, automatically turning job feed XMLs into striking adverts featuring engaging audio and visual content.
It harnesses tech, including Smart Profile Recognition, which recognises roles and matches them to overarching job profiles, and A/B Testing, which optimises channels and targeting.
Real-time reporting allows users to track their daily stats while all data is fed back into a self-learning algorithm for automatic improvements.
Talent Sourcing Tools
Harnessing the power of cutting-edge talent sourcing tools can save recruiters a lot of time while attracting higher-quality candidates and driving up ROI.
These solutions assist in identifying, attracting, and engaging potential candidates.
Tool #24: Jobvite
Jobvite offers streamlined posting and search, with users able to publish posts to over 20 job boards targeting specific audiences and industries.
Furthermore, users can build omni-channel campaigns that interact with candidates across various channels, including email, text, web, and social media.
There's plenty of recruitment automation built in, too.
Users can take advantage of JobVite's Zero-Click Intelligent Sourcing, which automatically finds top candidates when a requisition is opened. External job board searches can also be automated.
Tool #25: SeekOut
With millions of candidate profiles and specialised talent pools, SeekOut is useful for recruiters looking for diverse and hard-to-find talent.
The SeekOut AI assistant helps recruiters build a search from an ideal candidate description. The platform also has more than 30 filters for sorting through qualifications and skills.
SeekOut makes it easy to track representation across all your talent pools and the wider market, with data around employment history, job titles, skills, education, and more.
This helps improve representation in talent pipelines and address unconscious bias in the recruiting process.
With SeekOut, users can also rediscover former candidates in their ATS to reduce Time to Hire and save on recruiting costs.
Tool #26: Recruit CRM
Recruit CRM comes with a number of outstanding sourcing capabilities.
Its AI-powered resume parser scans your inbox for CVs and extracts the most useful information.
Elsewhere, the Hotlist feature allows recruiters to collaborate to create curated lists of candidates for future use.
A bimetric scoring system makes it easy to identify top candidates, while users can also save time with a GPT integration that creates automatic job descriptions, insightful summaries, and AI-generated email templates.
And a Chrome sourcing extension means you can source candidates directly from LinkedIn, Xing, Gmail, Outlook, and more.
Collaboration and Communication Tools
Now, let's take a look at some of the top tools that facilitate better communication and collaboration within recruitment teams and clients.
Tool #27: Recruiterflow
Recruiterflow's CRM software empowers staffing agencies to streamline their recruitment process.
The platform's centralised hub enhances team collaboration, allowing members to assign tasks, update contact details, and monitor deal progress.
The client portal, which integrates with Slack and Teams, facilitates seamless customer communication and collaboration.
Automated processes and collaborative selling features enable recruiters to work more efficiently, nurturing client relationships and closing deals faster.
Tool #28: Firefish
Firefish, a data-driven recruitment CRM, boasts a communication hub that fosters meaningful relationships with candidates and clients.
Meanwhile, tailored workflows enhance team collaboration.
Optional add-ons include a candidate portal and a hiring manager portal to enrich communication and elevate customer experience.
These features streamline communication and boost collaboration across your recruitment process.
Tool #29 Teamtailor
Communication and collaboration are at the heart of Teamtailor — a next-generation ATS.
This software encompasses a host of collaborative features, including the ability to tag team members on candidate cards and invite external recruiters to your account so you can collaborate from the platform.
You can create hiring teams on the platform, with members receiving updates on team progress and being able to rate and review candidates together.
Elsewhere, interview kits ensure everyone working on the account is aligned on what you're looking for in a candidate and how to conduct interviews.
Assessment and Testing Software
Once upon a time, recruiters relied on simple pen-and-paper tests to assess candidates' skills and personalities.
However, these tests don't always provide the in-depth results you need to find the best match for a role.
Fortunately, recruiters can now harness the power of next-gen assessment and testing software.
Tool #30: TestGorilla
TestGorilla streamlines candidate assessment through automated grading and ranking based on expert-certified test results.
With a comprehensive library of 400+ scientifically validated assessments, recruiters can efficiently screen applicants for job-specific abilities such as coding and essential soft skills like critical thinking.
Additionally, personality and values assessments offer valuable insights into candidates' character, helping you identify the most suitable individuals for your organisation.
Tool #31: CandiTech
Canditech provides a comprehensive screening solution, combining skills assessments, video interviews and pre-screening chatbots to help recruiters make informed hiring decisions based on predicted job performance.
This all-in-one platform evaluates job-specific skills, soft skills, cognitive abilities and personality traits.
Additionally, Canditech's gamified job simulations offer valuable insights into candidates' potential future performance, enabling more effective and targeted recruitment processes.
Tool #32: Toggl hire
Toggl hire empowers recruiters to focus on skills rather than CVs through engaging, gamified assessments.
Candidates showcase their job-specific abilities via quiz-style evaluations, with an automated scoring system highlighting top performers.
The platform boasts an extensive library of pre-designed quizzes tailored to diverse roles, from Financial Controllers and Lead JavaScript Developers to Information Security Analysts and Content Strategists.
This streamlines the recruitment process for specialised positions.
Job Posting and Distribution Tools
Many recruitment solutions are now able to automate the posting and distribution of job listings across multiple platforms.
Here are some of the best options.
Tool #33: Manatal
Manatal empowers users to easily source from a diverse array of channels, including free and premium job boards, social media sites, LinkedIn, and careers pages.
Users gain access to over 2,500 free and premium job boards, including local, global, and specialised — and you can link any jobs board to Manatal's sourcing software to converge all applicants onto one platform.
It features LinkedIn candidate import via a Chrome extension, meaning you can parse candidates' public information and attach them to candidate profiles in the Manatal ATS.
With Manatal, you can also create and deploy a personalised careers page on your website with no technical development required.
Tool #34: Crelate
Crelate automatically posts new job openings to leading online job boards, including Indeed, CareerBuilder, ZipRecruiter, Monster and more.
Other handy candidate sourcing features include an advanced Boolean candidate search that enables recruiters to search through tens of thousands of records in a fraction of a second and a Chrome extension that allows for one-click sourcing from any website.
Tool #35: GoHire
With GoHire, you can automate job postings across boards like Indeed and LinkedIn with just one click.
What's more, users can target their job ads to the most relevant users and automate ad promotion on Facebook.
GoHire also boasts tools for employer branding, interview scheduling, and candidate evaluation.
It has an ATS that stores all your hiring data in one place and works across all devices.
How to Choose the Right Recruitment Software for Your Agency
With so many cutting-edge tools on the market and recruitment tech advancing constantly, choosing the right recruitment software for your agency can be challenging.
Before committing to a software, it's essential to consider the following factors:
- Integration is key: Look for software that will integrate easily with your current tech stack to avoid future issues with your recruitment processes
- Room to grow: Make sure the software can keep up as you bring in new clients and your agency expands
- User-friendly interface: If it's not user-friendly, your team might resist adopting it, so look for intuitive interfaces that don't require a computer science degree to navigate
- Data-driven decisions: Opt for software with robust recruitment analytics tools that will help you make smarter choices and impress clients with your insights
- Candidate management: Ensure it has top-notch tracking and communication features to keep candidates happy
- Safety first: Don't skimp on security — make sure your data is well-protected
- Support when you need it: A responsive customer support team is vital when you're investing significant budget in a new software
Remember — the best software for recruitment agencies should feel like a helpful colleague, not a frustrating obstacle.
Conclusion
Picking the right software is a game-changer for recruitment agencies.
It's all about making life easier.
The right additions to your tech stack help you streamline your processes, monitor candidates, communicate effectively with clients, and make vital data-driven decisions.
This leads to faster placements, better matches between candidates and jobs, and ultimately, enhanced revenue and success in an increasingly competitive industry.
Ready to elevate your tech stack, motivate your recruiters, and get on top of your key metrics? Book a OneUp demo today and see how our software can transform your agency.
